Event management software — calendar, menu, billing and agreements in one place

Event management software is a system that centralizes all the management of an events business — catering, producers and venues — in one place. Instead of sticky notes, spreadsheets and chats, every event gets one profile with all the details: menu, guest count, schedule, venue and notes. There's also a calendar that centralizes all events across all venues, billing and deposit tracking, invoice and receipt issuing, and an event agreement with digital signature. The system saves hours of work a week and prevents mistakes and duplication.

For every event, you can save the menu, guest count, event schedule, the venue where it takes place, free-text notes and any other detail that matters to you. You can also manage a list of items and costs with a total sum, attach files, photos and links, and link the event to a client along with their entire event history. All the information is in one accessible profile — no need to search in ten different places.

Yes. The system is especially suited for those who produce events across multiple venues and even one-off locations. Every event is linked to its venue, and the central calendar shows all events together — with a color for every event to spot at a glance. You can also schedule additional dates for each event, like a tasting, venue tour, rehearsal or teardown, so your entire schedule is organized in one place.

For every event you set the transaction amount and the deposit paid, and the system automatically calculates the remaining balance and shows a progress bar. You can issue tax invoices and receipts directly from the event, send them to the client by email or WhatsApp, and track at any moment who paid, how much was collected and how much is left. This way balances are never forgotten and there's no need for manual tracking in spreadsheets.

Yes. You can send the client an event agreement for digital signature via a link, with no printing and no chasing signatures. The signed agreement is saved and linked to the event, and any document can be printed as needed — order confirmation, agreement or an event summary sheet. The digital signature is secure and documented, so you have organized records for every event.