Yoga and Pilates studio management app — classes, passes and attendance in one place
A smart studio-management system that lets you focus on what really matters — teaching and helping your students improve
The challenges you face
We understand the everyday challenges of running a yoga and Pilates studio
Complex class management
Coordinating group and private classes, managing spots and registrations
Pass management
Tracking passes, subscriptions and deducting classes manually
Progress tracking
Difficulty tracking each student's progress and physical limitations
Manual payments
Issuing invoices, tracking payments and renewing subscriptions
How BaseCRM solves it
Advanced solutions tailored specifically to your needs as a yoga and Pilates teacher
Smart class schedule
Manage group and private classes with an automatic capacity limit. Automatic email reminders to students. The system enables class registration, waitlist management and automatic attendance tracking with deduction from the pass.
- Group-class management with a capacity limit
- Automatic reminders and waitlists
- Automatic deduction from the pass
Punch card and membership management
Automatic tracking of cards and memberships, with a deduction whenever a class is attended. The screen shows how many packages are active, which expire this coming week and how many sessions are left, and allows quick renewal. The package types — a card, a monthly membership and a trial session — can be customised.
- Automatic deduction from the pass
- Alerts for passes that are running out
- Custom subscription types
Detailed student card
One card for each student: contact details and status, the classes and active membership, the last visit, open balance, conversations and tasks. You can add fields of your own — for example physical limitations or experience level — and attach files.
- Fields of your own — limitations and preferences
- The student’s membership and classes at a glance
- Conversations, tasks and files on the card
Invoices and payments
Issuing Digital invoices tax invoices/receipts for students in one click, track payments and balances, and send by email. The screen shows how much was issued, how much was actually paid and how much awaits collection, and the reports can be exported.
- Invoices and receipts for students
- Payment status and balance for each document
- Income reports
Here's how it looks in real life
Screenshots from a sample business — a yoga and Pilates studio: classes, passes and attendance
Class passes and memberships
Manage 10/20-lesson punch cards, monthly memberships and expiry alerts
Record attendance for a class
One-click student attendance marking — automatic deduction from the punch card
Classes & courses
Your weekly classes, participants per class and the price per session
Class calendar
Monthly view of all lessons and sessions — 100% in Hebrew
Student list
Student cards with membership status, outstanding balance and contact details
The whole studio from your phone
Class schedule, attendance marking, pass management and viewing the student list — on your phone, mid-class, on your way to the studio.
- Attendance in one tap
- Automatic deduction from the pass
- Alerts for expirations and subscriptions
- Full access even without a computer
Key system features for yoga and Pilates teachers
Everything you need to run a professional yoga / Pilates studio
Automatic receipt scanning New
Snap a photo of a receipt — and the system automatically fills in the amount, date, vendor, and expense description. Saves manual data entry.
Landing page for your business New
Built-in landing page builder — slogan, gallery, testimonials, and a lead form. A short URL to share on WhatsApp and social.
Class management
A calendar for group and private classes
Student management
Student card with limitations and preferences
Class passes and memberships
Subscription management and automatic deduction
Attendance tracking
Automatic attendance logging in classes
Invoicing system
Recurring invoices for members
Smart reminders
Reminders for classes and subscription renewals
Reports and statistics
Data analysis of classes and attendance
Information security
An encrypted connection (HTTPS), daily backups and an encrypted backup copy kept off the server. Only people you invite can get into the business.
Access from mobile devices
Work from any device, anytime
The recommended plan for yoga and Pilates teachers
Everything you need to run a professional studio at one simple price
One plan for the whole business
For businesses joining by 31.10.2026. When the free period ends: ₪29 a month, locked for the life of the subscription (instead of ₪99), for the whole business.
No credit card, no commitment
No hidden costs • cancel anytime
- A calendar for group and private classes
- Expanded student quota
- Punch card and membership management
- Attendance tracking and automatic deduction
- Invoice and receipt system
- Advanced reports and analytics
- Support in Hebrew and English
- Access from mobile devices
No credit card required
How do you get started?
Sign up free
Sign up in under a minute, no credit card required
Set up classes
Define class types, a schedule and passes
Register participants
Participants register for classes and manage passes
Management and reports
Track attendance and payments, and issue invoices
Frequently asked questions
What is a yoga-studio management system?
How do you manage passes and subscriptions in a yoga studio?
Is the system suitable for Pilates too?
How much does yoga-studio management software cost?
How do you manage attendance in yoga classes?
Comparison: BaseCRM vs. alternatives for studio management
| Feature | BaseCRM | Google Sheets | Manual management | Expensive systems |
|---|---|---|---|---|
| Class and schedule management | ✅ | Partial | ❌ | ✅ |
| Passes and attendance tracking | ✅ | Manual | Manual | ✅ |
| Automatic reminders | ✅ | ❌ | ❌ | ✅ |
| Invoices in Hebrew | ✅ | ❌ | Manual | Partial |
| VAT reports | ✅ | Manual | ❌ | Partial |
| Full Hebrew | ✅ | ✅ | ✅ | ❌ |
Guides for studio owners
Professional content to help you run your studio better
A typical day at the studio with BaseCRM
Smart studio management — no Excel spreadsheets and no chaos
07:30 — Morning
You open the class schedule. 12 trainees are registered for the morning yoga class. 2 cancelled — the next ones on the waitlist moved into the class, and I'm notified.
10:00 — Passes
A trainee arrives for the Pilates class. You mark attendance — the pass updates automatically. 3 entries left.
14:00 — Renewal
Pass used up? Issue a tax invoice + renew a new pass. All in two clicks.
19:00 — End of day
A dashboard with a summary: 28 trainees, 3 new passes, ₪2,400 in revenue. Tomorrow, reminders go out automatically.
Guides for studio owners
A Hebrew alternative to Mindbody
What suits an Israeli studio, and why
Fitness industry data 2026
Statistics and trends in the Israeli fitness market
Trainee-retention strategies
How to get trainees coming back class after class
Class-management system — a guide
A comparison of systems for class management, participant registration and attendance
An introductory conversation or private lesson — recorded and transcribed
Record a full meeting, up to 90 minutes, and get a transcript attached to the appointment — the goals, the limitations and the instructions, to come back to in the next lesson.
- An introductory conversation with a new student
- A private lesson whose instructions are worth coming back to
- A teachers’ staff meeting
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Consent before anything else
Before recording, the participants confirm the meeting is being recorded. Without that confirmation, recording does not start.
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Record up to 90 minutes
On the appointment, choose “Record the meeting + transcript”, from the phone or the computer. The recording uploads in parts during the meeting.
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The transcript arrives on the appointment
Usually within a few minutes of the end, with a notification. Copy it or add it to the appointment description with one click.
- The recording is transcribed on BaseCRM’s transcription server. It is not sent to external AI services.
- The audio is deleted right after transcription. The transcript is stored encrypted, and everyone authorised to see the appointment can read it.
- The transcription engine was trained on spoken Hebrew.
The transcript usually appears within a few minutes after the recording ends, and a notification is sent when it is ready. If the transcription server is offline at that time, the recording waits for it; a recording not transcribed within 7 days is deleted.
Join the studio owners already running their business with Base
Start managing your studio professionally — open a free account, in Hebrew, in a minute
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