An app for private tutors - managing students, lessons and payments
A smart student management system that lets you focus on what really matters - teaching and your students' success
The challenges you face
We understand the everyday challenges of managing private tutoring
Complicated lesson scheduling
Managing multiple students with different schedules, constant cancellations and swaps
Disorganized tracking
Difficulty tracking each student's progress, topics covered and assignments
Manual payment management
Manually tracking payments, debts and issuing invoices
Inefficient communication
Difficulty communicating with parents and students and sending updates
How BaseCRM solves it
Advanced solutions tailored specifically to the needs of private tutors
A coordinated, synced calendar
Full digital lesson management with automatic email reminders for students and parents. The system detects conflicts, allows one-click rescheduling, and shows a clear picture of the daily and weekly schedule.
- Automatic reminders for students and parents
- Schedule conflict detection
- Daily/weekly/monthly view
A complete digital student card
Organized, central documentation of everything about the student in one place: contact details, communication history, the financial status and meetings — and, beside them, what is assigned to the student from the Teacher's Room: topics, lesson plans and learning materials. Assessments and grades are in the progress tracking.
- Full lesson history
- Progress and results tracking
- Attach study materials and exercises
Ready-made lesson plans
A well-organized lesson plan for every topic: description, learning objectives, activities and homework, together with the learning materials and files. Assign the plan to students and share it by link, so you never retype the same lesson.
- Lesson plans by topic and subject
- Objectives, activities and homework in every plan
- Assign to students and share by link
Invoices and payment tracking
Issue tax invoice-receipts at the click of a button, track payments and outstanding balances, and send them to parents by email. The system keeps a full financial history and lets you export reports for bookkeeping purposes.
- Automatic monthly invoices
- Tracking payments and debts
- Detailed revenue reports
Key features for tutors
Everything you need for professional, efficient private tutoring management
Automatic receipt scanning New
Snap a photo of a receipt — and the system automatically fills in the amount, date, vendor, and expense description. Saves manual data entry.
Landing page for your business New
Built-in landing page builder — slogan, gallery, testimonials, and a lead form. A short URL to share on WhatsApp and social.
Class management
An interactive calendar with automatic reminders
Student management
A digital student card with all the information
Progress tracking
Tracking performance and improvement over time
Study materials
Storing and managing support materials and exercises
Invoicing system
Issuing invoices and tracking payments
Smart reminders
Automatic reminders for students and parents
Progress reports
Detailed progress reports for parents
Information security
An encrypted connection (HTTPS), daily backups and an encrypted backup copy kept off the server. Only people you invite can get into the business.
Access from mobile devices
Work from any device, anytime
The recommended plan for tutors
Everything you need for professional private tutoring management, at one simple price
One plan for the whole business
For businesses joining by 31.10.2026. When the free period ends: ₪29 a month, locked for the life of the subscription (instead of ₪99), for the whole business.
No credit card, no commitment
No hidden costs • cancel anytime
- An advanced calendar with automatic reminders
- Expanded student quota
- Detailed progress tracking
- Invoice and receipt system
- Study material storage
- Advanced reports and analytics
- Support in Hebrew and English
- Access from mobile devices
No credit card required
How do you get started?
Sign up free
Sign up in under a minute, no credit card required
Add students
Add students with contact details and parents
Schedule lessons
Schedule lessons, manage the timetable, and send reminders
Tracking and invoices
Track progress, issue invoices and reports
Frequently asked questions
What is a student management system for private tutors?
How do you track student progress?
How do you manage a lesson schedule for a private tutor?
How much does private lesson management software cost?
Guides for tutors and instructors
Professional content for managing private lessons
A private lesson or parents’ meeting — recorded and transcribed
Record a full lesson or meeting, up to 90 minutes, and get a transcript attached to the appointment — the explanations, the assignments and what was agreed with the parents.
- A lesson whose explanations are worth coming back to
- A parents’ meeting on progress
- An introductory conversation and aligning goals
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Consent before anything else
Before recording, the participants confirm the meeting is being recorded. Without that confirmation, recording does not start.
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Record up to 90 minutes
On the appointment, choose “Record the meeting + transcript”, from the phone or the computer. The recording uploads in parts during the meeting.
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The transcript arrives on the appointment
Usually within a few minutes of the end, with a notification. Copy it or add it to the appointment description with one click.
- The recording is transcribed on BaseCRM’s transcription server. It is not sent to external AI services.
- The audio is deleted right after transcription. The transcript is stored encrypted, and everyone authorised to see the appointment can read it.
- The transcription engine was trained on spoken Hebrew.
The transcript usually appears within a few minutes after the recording ends, and a notification is sent when it is ready. If the transcription server is offline at that time, the recording waits for it; a recording not transcribed within 7 days is deleted.
Join the hundreds of businesses already signed up to Base
Start managing your private tutoring smartly and professionally today
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