Art studio management — courses, workshops and participants
Run your studio professionally - courses, participants, calendar and payments in one place
The challenges of running a studio
We understand the difficulties of managing courses and participants
Manual participant registration
Handling course registrations by phone and email, difficulty tracking available spots
Complicated calendar management
Difficulty scheduling classes, tracking attendance and absences
Payment management
Tracking registration payments, memberships and course fees
Communication with participants
Difficulty sending reminders, updates and messages to all participants
How BaseCRM solves it
Solutions tailored to running a professional art studio
Course and class management
Create courses with a limited number of spots, automatic participant registration, and waiting-list management. The system updates the number of available spots in real time and enables online registration.
- Create courses with a participant limit
- Online registration for participants
- Automatic waiting-list management
Attendance and absence tracking
Mark attendance in every session: who came, who was late and who was absent, with the session’s attendance rate. The history is kept for each participant, so you can see attendance patterns over time.
- Digital attendance marking
- Attendance history for each participant
- The attendance rate of each session
Payment and invoice management
Issue invoices and receipts for registration fees, monthly fees and sales of materials, and track what was paid and what is pending. The screen shows the amounts, the balance due and the status of every document, and the reports can be exported.
- Invoices and receipts
- Payment status and balance for each document
- Detailed revenue reports
Key features for studios
Everything you need to run a professional art studio
Automatic receipt scanning New
Snap a photo of a receipt — and the system automatically fills in the amount, date, vendor, and expense description. Saves manual data entry.
Landing page for your business New
Built-in landing page builder — slogan, gallery, testimonials, and a lead form. A short URL to share on WhatsApp and social.
Works at galleries and shops New
Works you left with a gallery or shop on consignment: how many are at each place, what has sold and what you are owed — and an invoice for what sold (part of the Inventory module).
Calendar management
Schedule classes, events and exhibitions in one place
Participant management
A digital card for every participant with all the information
Course registration
Online registration system with a spot limit
Attendance tracking
Digital attendance marking and detailed reports
Invoices and payments
Full management of payments and expenses
Automatic reminders
Automatic email reminders to participants about classes and payments
Work gallery
Storage for photos of students' work
Reports and analytics
Insights on attendance, revenue and more
Access from mobile devices
Work from any device, anytime
The recommended plan for studios
Professional management at a price everyone can afford
One plan for the whole business
For businesses joining by 31.10.2026. When the free period ends: ₪29 a month, locked for the life of the subscription (instead of ₪99), for the whole business.
No credit card, no commitment
No hidden costs • cancel anytime
- Course management
- Expanded participant quota
- Advanced calendar
- Digital attendance tracking
- Payments and invoicing system
- Automatic reminders
- Photo storage
- Support in Hebrew and English
No credit card required
How do you get started?
Sign up free
Sign up in under a minute, no credit card required
Set up the studio
Define courses, workshops and exhibitions
Participant management
Register participants, manage records and track attendance
Sales and invoices
Manage art sales, issue invoices and reports
Frequently asked questions
What is a studio-management system for artists?
How do you manage courses and participant registration?
Is the system suitable for one-time workshops?
How much does studio-management software cost?
Guides for artists and creators
Professional content for running your art business
A meeting about a commissioned work — recorded and transcribed
Record a full meeting, up to 90 minutes, and get a transcript attached to the appointment — the size, the colours, the date and everything the client imagined.
- A meeting to commission a personal work
- Arranging a private workshop
- A meeting with a gallery or curator
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Consent before anything else
Before recording, the participants confirm the meeting is being recorded. Without that confirmation, recording does not start.
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Record up to 90 minutes
On the appointment, choose “Record the meeting + transcript”, from the phone or the computer. The recording uploads in parts during the meeting.
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The transcript arrives on the appointment
Usually within a few minutes of the end, with a notification. Copy it or add it to the appointment description with one click.
- The recording is transcribed on BaseCRM’s transcription server. It is not sent to external AI services.
- The audio is deleted right after transcription. The transcript is stored encrypted, and everyone authorised to see the appointment can read it.
- The transcription engine was trained on spoken Hebrew.
The transcript usually appears within a few minutes after the recording ends, and a notification is sent when it is ready. If the transcription server is offline at that time, the recording waits for it; a recording not transcribed within 7 days is deleted.
Join the hundreds of businesses already signed up to Base
Start running your studio professionally today
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