CRM for managing a fitness club and gym — an app in Hebrew, start free
One CRM for a fitness club and gym — memberships and punch cards, attendance, charges and balances, digital invoices and email reminders. Fully in Hebrew, no credit card.
The everyday challenges of running a fitness club
From the member who comes twice a week to hundreds of members — all manual and a headache
Memberships slipping through the cracks
Manually tracking membership renewal dates, freezes, and cancellations — you're bound to miss a few
Complicated monthly billing
Who paid, who owes and how much — in a notebook or Excel, and payment reminders that get forgotten
Attendance and membership decline
There's no way to know who's stopped coming. By the time you find out - they've already cancelled their membership
How BaseCRM solves it
A complete solution for managing a fitness club — from the very first member to financial reports for the organization
Managing monthly memberships and punch cards
Memberships and cards on any plan you define — a monthly membership, a card for a number of entries or a trial session. The screen shows each member’s package type, remaining entries, validity and price, and allows renewal in one click.
- Flexible membership and card types
- Renewal in one click
- Remaining entries and validity for each member
Automatic attendance tracking
Record attendance in every class from the computer or the phone, with an attendance history for each member: date, class, status and lateness. In the report you can filter by period, class and status, and send a member a WhatsApp summary — so you know who keeps coming and who stopped.
- Record attendance from the computer or the phone
- Attendance history for each member
- Filter by period, class and status
Charges and debts
Track charges and debts for every member and every class: how much was charged, paid and remains, with a WhatsApp payment message in one click. Issuing Digital invoices and partial payment in the same system.
- Charged, paid and balance for each member
- A WhatsApp payment message in one click
- Digital invoices and partial payment
Here's how it looks in real life
Screenshots from a sample business — a fitness club: plans, attendance tracking and measurements
Active training programs
All members receiving personal programs — tracking in one place
Program builder with exercises
Create a structured training program from the exercise library
Attendance and performance tracking
Who showed up this week, completion rate and notes — a live snapshot
Body measurements and progress
Weight, body-fat percentage, measurements — full history for every trainee
Exercise library
Built-in exercises + add the trainer's own exercises — by category
Progress gallery
Before/After photos — a visual record of trainees' progress
Members open an app — not a PDF
With one click the member gets a personal link to the app — sees every training day, the exercises, the sets and weights, marks off completed sets, and the history is saved automatically.
- No download — opens directly in the mobile browser
- Share with one click — WhatsApp or email
- Automatic logging of every completed set
- Automatic rest timer between sets
- The professional staff sees the progress in real time
Key features for managing a fitness club
Everything you need to run a professional fitness club
Automatic receipt scanning New
Snap a photo of a receipt — and the system automatically fills in the amount, date, supplier and expense description. Saves manual entry of expenses.
Membership management
Every type of membership and punch card — with expiry, remaining entries and one-click renewal
Classes and groups
A class schedule with spot limits and waiting lists
Attendance tracking
Quick check-in and attendance history for every member, filtered by period and class
Charges and debts
What was charged, what was paid and what is left for every member, with digital invoices
Reminders and follow-ups
Email reminders before class, and a waiting list that moves up when a spot opens
Financial reports
Revenue, balances and attendance by period
Information security
Encryption, role-based permissions and compliance with the Israeli Privacy Protection Law
The recommended plan for fitness clubs
Every tool for running a professional fitness club at one simple price
One plan for the whole business
For businesses joining by 31.10.2026. When the free period ends: ₪29 a month, locked for the life of the subscription (instead of ₪99), for the whole business.
No credit card, no commitment
No hidden costs • cancel anytime
- Expanded member quota
- Charge and balance tracking
- Attendance tracking and reports
- Digital invoicing system
- Automatic email reminders
- Support in Hebrew and English
- Access from mobile devices
No credit card required
How do you get started?
Sign up free
Sign up in a minute, no credit card
Setting up memberships
Set up membership types, prices, and partner companies
Loading memberships
Import existing members from a spreadsheet or enter them manually
Manage and measure
Billing and attendance tracking, and financial reports
Frequently asked questions
What is a CRM for managing a fitness club?
Does the system support monthly billing by standing order?
How do you identify a member who's about to cancel?
How much does gym management software cost in Israel?
Comparison: BaseCRM vs. alternatives for gym management
| Feature | BaseCRM | Spreadsheet + manual | International system |
|---|---|---|---|
| Membership and punch card management | ✅ | Manual | ✅ |
| Digital invoices (Tax Authority registered) | ✅ | Manual | ❌ |
| Automatic email reminders in Hebrew | ✅ | Manual | ❌ |
| Full Hebrew | ✅ | ✅ | ❌ |
| Monthly price | First year free For businesses joining by 31.10.2026. When the free period ends: ₪29 a month, locked for the life of the subscription (instead of ₪99), for the whole business. Prices are final — no VAT is added. | Free (but costly in time) | Varies by provider |
Guides for fitness club owners
Professional content to help you run your club better
A consultation or assessment meeting — recorded and transcribed
Record a full meeting, up to 90 minutes, and get a transcript attached to the appointment — the goals, the limitations and the plan that was agreed.
- An introductory and goal-setting meeting
- Assessment and building a training plan
- A coaches’ staff meeting
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Consent before anything else
Before recording, the participants confirm the meeting is being recorded. Without that confirmation, recording does not start.
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Record up to 90 minutes
On the appointment, choose “Record the meeting + transcript”, from the phone or the computer. The recording uploads in parts during the meeting.
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The transcript arrives on the appointment
Usually within a few minutes of the end, with a notification. Copy it or add it to the appointment description with one click.
- The recording is transcribed on BaseCRM’s transcription server. It is not sent to external AI services.
- The audio is deleted right after transcription. The transcript is stored encrypted, and everyone authorised to see the appointment can read it.
- The transcription engine was trained on spoken Hebrew.
The transcript usually appears within a few minutes after the recording ends, and a notification is sent when it is ready. If the transcription server is offline at that time, the recording waits for it; a recording not transcribed within 7 days is deleted.
Start managing your fitness club smarter
Membership management, billing tracking and reports — start free, in Hebrew, in a minute
Start free